2020-21 PTA Executive Committee Nominations
It's that time of the year!
We are looking for interested parents to participate in the PTA Executive Committee for this year 2020-21. All positions are open for nominations. The roles and responsibilities are outlined below.
This year, we are taking self-nominations only and you can submit using the:
This form will be open until 5pm September 21st.
voting will commence after all nominations are confirmed.
In addition to these specific responsibilities, the PTA Executive are required to:
Help organize the PTA fundraising events
Attend all PTA Executive (once a month) and Community meetings (once a month)
Keep their PTA email accounts up to date and check them daily
Should any of the people that come forward and are chosen for these positions have to resign during the 2020/2021 school year, their work would be spread over the other members of the PTA Executive.
Members of the PTA Executive have the right to choose from members of the community if an Executive Committee position becomes available.
Liaise with SLT and Booster Club
Work with PTA Communications Liaison & ABA Marketing department for all communications, advertisements, website, etc
Update HRP Guidelines & organize orientation in conjunction with Head of School and Principals
Monthly PTA executive meetings- prep and run
Monthly PTA Community meetings - prep with Comm and Secretary and run
Monthly & Weekly follow up meetings with Head of School (when necessary)
Liaise with Vasu on event requirements
Work with Treasurer, Finance, Vice on maintaining PTA finances
Manage the timed system for the Teacher’s Fund request
Attend ABA Board meetings when necessary
Support the PTA Chair will all Chair responsibilities as needed
Act as Chair when necessary
Maintain the established finance process that can be tracked by Finance and the PTA
Update monthly finance report
Work on setting budgets for PTA events to increase income and decrease unnecessary spending
Follow up on incoming profits and fund request spending
Worked on creating maximum profit techniques for all events
Ensure purchases have the necessary quotations if needed
Prepare all PTA Executive and all PTA Community Meeting minutes
Prepare the presentations and agendas for Community Meetings
Book all meeting locations and updated PTA calendar online
Maintain PTA room bookings
ABA newsletter & PTA communications along with PTA chair on weekly basis.
Work with ABA marketing on all artworks related to PTA events.
Create printer friendly versions of all tickets and marketing material.
Liaise with ABA Marketing department and update newsletters, the website and PTA yearbook pages.
Maintain an inventory record of the PTA storage cupboard
Keep track of all items borrowed and and ensure they are returned
Follow up and get quotations for items that need replacing
Keep the storage room neat
NEW PARENT REPRESENTATIVE
Organize coffee morning for new parents
Check with Registrar on a monthly basis for New Parents
Connect with the parents
Introduce them to school, events, PTA resources, guide them through their first year at ABA
ELEMENTARY PARENT REPRESENTATIVE
Identify, set up HRP network and orientation
Update HRP Guidelines with PTA chair
Facilitate and help Homeroom Teachers
Ensure dissemination of important information
Manage HRP funds to cover all Specialist teacher gifts
Middle school REPRESENTATIVE
HRP contact for all MS HRP’s
Ensure continuous communication of all PTA information to Middle School
Help find and secure HRP’s for each class in Middle School (e.g 6.1, 6.2,...7.1 etc)
HIGH SCHOOL REPRESENTATIVE
HRP contact for all HS HRP’s (Home Room Parents)
Ensure continuous communication of all PTA information to High School
Must help fill all 4 HRP positions (one per grade in high school)